Call 203.428.6294

Posts Tagged daily mail

When to Organize to 100%

When to Organize to 100%

I have written a lot on the subject of perfectionism-as-a-barrier. People often confuse organizing with a quest to be perfect and that’s a mistake. Organizing is more about managing priorities effectively. That said, although we usually don’t have the time to be perfect, there are times when managing priorities benefits from pushing things to 100%. Here are three examples.

Read more

Remove The Friction

Life is full of stumbling blocks you have no control of.  You can best equip yourself to take on these challenges by making every step of your most regular and predictable processes as easy as possible.  This requires looking at the points in the process that cause friction and removing it.  This applies to every process, but I am going to stick with the example of sorting the daily mail. Friction: You don’t feel like addressing today’s mail because there is so much of it. Remove the Friction: Don’t think of the mail as a single mountain of challenges.  In fact, don’t even call it “mail.” Call it bills to pay, junk mail to toss, donations to consider, statements to file, etc.  Sort it accordingly.  Remove the pressure on yourself to address every piece and simply commit to sorting them. This should take less than two minutes. No friction. Friction: You resist the sorting idea because it just leads to sorted piles on the dining table that eventually run into each other. Remove the Friction: Never accept the dining table […]

Read more

Sewing The Seeds Of Progress

Picture this.  It’s a beautiful spring day and you’re meeting a couple of friends at Starbucks for breakfast.  Afterwards, as you walk out, you spot an open house and the three of you decide to check it out.  It’s the house of your dreams and you decide then and there you want to buy it.  Money is no object for you, so you don’t need to worry about the mortgage.  One of your friends happens to be a home inspector so he checks it out on the spot and tells you the house is in perfect condition.  The other friend happens to be an appraiser and tells you it is worth $100,000 more than the asking price.  Long story short, the house is yours by lunchtime. Now, I’m sure my friends in the real estate business would point to a myriad of reasons this little story couldn’t happen, but that only goes to further my point, which is this: achieving goals, especially important ones, is less like hunting and more like gardening. There’s a lot of self-help advice out there […]

Read more

Circulation Prevents Accumulation

Circulation Prevents Accumulation This is the big one.  This is the trunk of the tree from which all my other organizing philosophies branch out.  But what exactly do I mean by circulation? A truly effective organizing system must circulate freely, just as your body’s blood supply must circulate freely.   In both cases, when there’s a blockage there’s a problem.  It’s also important to note that the circulatory system moves forward in stages.  It advances forward to the next valve, then it stops and moves forward to the next and so on, but it is a reliable circular flow forward. Let’s compare this to the daily mail.  When it piles up on the dining table, it can be overwhelming and it can easily lead to trouble like bills not getting paid, opportunities missed, and late fees.  The opposite extreme would be to pay the bills the same day they come in.  I admire people who can do this, but for most of us that’s not practical.   What IS manageable is to move the bills FORWARD to the next stage, the next […]

Read more

Drops in a Bucket

Drops in a Bucket

Originally from Matt Baier’s Organizing Works Newsletter, September 2008

DROPS IN A BUCKET

Getting the most out of your time requires many of the same principles as getting the most out of your space, including benefiting from a series of small gains rather than expecting one big one.

Read more
Page 1 of 11